CFUW Owen Sound Constitution 2016

Canadian Federation of University Women Owen Sound and Area Constitution

Article I NAME

The name of this organization shall be Canadian Federation of University Women/Owen Sound and Area, hereinafter called “the Club”.
Article II PURPOSE
The purposes of the Club shall be:
1. to support the purposes of the Canadian Federation of University Women, National (CFUW) and the International Federation of University Women (IFUW);
2. to assist in developing a sound concept of educational and cultural values and in promoting a high standard of education in the local community;
3. to arouse and sustain among members an intelligent interest in public affairs and to encourage active participation in such affairs by qualified women; and
4. to provide an opportunity for social contacts, for the friendly interchange of ideas and information and for concerted action at the local level in accordance with the aims of CFUW.

BY-LAWS

By-Law I MEMBERSHIP

I.1 Regular Membership is open to:
a) women who have graduated from a Canadian University or are residents in Canada and have graduated from an IFUW approved university or institution;
b) have earned a professional qualification that currently requires a university or college degree
I.2 Associate Membership is open to women who do not fulfill the criteria for regular membership (do not have a university degree or equivalent), but who aspire to the goals of CFUW.
* Associate Members shall support the objectives and purpose of CFUW.
* Associate Members are entitled to all privileges and responsibilities of membership in CFUW (hold any office within the Club).
* Associate Members shall pay full CFUW per capita dues.
* Associate Members shall not exceed twenty-five percent of the total number of Members.
* Associate Membership is fully transferable from one Club to another.
I.3 Student Membership is open to a full time university or college student who is:
*enrolled in a degree, diploma, ore equivalent program that could lead to graduate studies and is a resident of Canada.
*Student Members are entitled to all the privilages and responsibilities of CFUW.
*Student Members pay 50 percent of the CFUW per capita dues.
I.4 Life Membership Criteria for Life Membership shall be determined by the Local Club taking into consideration the criteria for National Life Membership. CFUW per capital dues for a Life Member shall be paid by the Local Club. A Life Membership is not transferable to another Club.
I.5 Transfer of members shall be accepted on the basis set up by CFUW National (By-Law II.5)*
By Law II.5 reads: A Club member or a member-at-large in good standing shall be permitted to transfer to any CFUW Club without again paying CFUW per capita dues for the current CFUW year to the Club to which she is transferring.

By-Law II DUES

II. 1 Dues shall consist of three portions which shall include annually:
a) The amount per person for affiliation with CFUW and IFUW as established from time to time by those bodies:
b) The amount per person for Ontario Council as established by that body and
c) Local needs as recommended by the Executive Committee and approved at a regular meeting of the club
II.2 Members transferring from another club, who have already paid their full fees including their CFUW dues, for the current year to their previous club, shall be considered to be members in good standing of the Club for the remainder of the Club fiscal year.
II.3 Dues are payable October 31St and overdue as of December 31st.
II.4 Membership in Interest Groups shall be open only to members in good standing.
II.5 Any circumstance arising with regard to dues which is not covered by the
Above conditions shall be handled by the Executive Committee.

By-Law III GOVERNING BODY AND DUTIES

III.1 The governing body of the Club shall be composed of the Officers of the Club.
III.2 The Officers shall be the:
President
Vice-President/Program Chair
Past President
Secretary
Treasurer

III.3 The Executive Committee is composed of the above Officers and the following Committee Chairs and
Co-Coordinators:
Membership Chair
Hospitality Chair
Newsletter Editor
Website Co-Coordinator
Archives Co-Coordinator
Scholarship Co-Coordinator
III.4 Signing officers shall be the following, any two Of whom may act: the President, Vice-President/Program Chair, Secretary, Treasurer.
III.5 The Executive Committee is authorized to pay any bills for legitimate expenses of the Club. The Treasurer will provide an Income Statement to the Executive and to the Membership on a Quarterly Basis.
III.6 No Officer of the Club shall hold office for more than three consecutive terms of one year in the same position.
Job descriptions for each of the officers and Executive Committee are available.
Any Officer may be assigned special duties from time to time by the Membership.

By-Law IV FISCAL YEAR

The fiscal year shall be from the first day of June through the 31st day of May.

By-Law V MEETINGS

V.1. General meetings are normally to be held monthly starting in September, with a minimum of five meetings per year.
V.2 There shall be an Annual General Meeting of the Club for elections and presentation of annual reports.
V.3 Executive Committee meetings are to be called at the discretion of the President, with a minimum of five meetings per year.
V.4 Special meetings may be called:
(a) by a motion passed at a regular meeting;
(b) by the decision of the Executive Committee or President, with adequate time to advise the members;
(c) by a petition in writing, signed by not less than five (5) members, to the Executive Committee who must then call such a meeting within two weeks. At such special meeting only the designate business shall be considered.

V.5 A simple majority of those present shall constitute passage of all motions.

By-Law VI ELECTIONS

VI.1
A Nominations Committee chaired by the Past President and two other Club members shall be named at a general meeting at least two months prior to the Annual General Meeting. The President shall not serve on this committee. The Committee shall prepare, for consideration at the Annual General Meeting, a list of qualified candidates for the Executive Committee positions, which shall be circulated one month prior to the Annual General Meeting.
VI.2 The Officers shall be elected at the Annual General Meeting. After the Chair of the Nominations Committee has presented her report, the President shall call for further nominations from the floor. If the officers are not contested, the report of the Nominations Committee shall be accepted. Where an office is contested, the vote shall be by ballot. Should the nominations Committee fail to provide a candidate from the election, and there is not a nomination from the floor, the newly elected Executive Committee shall appoint a member to fill the vacancy.
VI.3 If an office becomes vacant during the Club year, the Executive Committee shall appoint a replacement.
VI.4 The Officers shall take office at the close of the Annual General Meeting.

By-Law VII PARLIAMENTARY AUTHORITY

VII.1 In any instance not covered by these By-Laws, the rules and principles of parliamentary procedure as laid down in Robert’s Rules of Order, Newly Revised, shall prevail.
VII.2 This Constitution and these By-Laws shall not contravene the CFUW National Constitution and By-Laws.

By-Law VIII ADDITIONS AND AMENDMENTS TO THE CONSTITUTION AND BY-LAWS

VIII.1 The Articles of this Constitution and these By-Laws may be amended at any general meeting of the Club, by a two-thirds vote of the voting body present at such a meeting, provide that notice has been given to the members either at the previous general meeting or in writing at least two weeks prior to the amending meeting.
VIII.2 The Constitution and By-Laws shall be reviewed every three years by a Committee appointed by the Executive, which shall report to the Executive.

By-Law IX USE OF NAME

IX.1 The name “CFUW” shall not be used in speaking or writing on any matter contrary to established CFUW policy.
Where there is no established CFUW policy, the Club name may be used in speaking or writing on matters of local concern provided these are in accordance with the aims of CFUW and not contrary to any policy adopted by CFUW or by the Provincial Council of the Province in which the Club is situated.
IX.2 No individual or group within the Club may speak or write in the name of the Club with first receiving permission from the Executive.
By-Law X DISSOLUTION
X.1 In the event of the dissolution of the Club for any reason whatsoever, any funds remaining in the Club’s account(s) after payment of all debts and liabilities including current CFUW dues, shall be used to establish an Endowment Fund with the Community Foundation of Grey Bruce under the
name of the Canadian Federation of University Women Owen Sound and Area Club. The purpose of the fund is to annually provide, in perpetuity, post
secondary academic scholarships to women graduating from Owen Sound and area secondary schools and who are proceeding to attend a University or College in their graduating year.
X.2 All funds remaining in the Scholarship Fund and the Scholarship Capital Fund will be used to supplement the Endowment Fund established with the
Community Foundation of Grey Bruce.

Constitution Review Committee: Loreen Cumming, Meran Farmer, Donna Elliott (President)
Reviewed October 7, 2010
Presented to the Membership Oct 12, 2010 Approved by the Membership November 9, 2010